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JRS - claim information must be in the correct format

25 August 2020      Andrea Marshall, Tax Specialist

HMRC has updated its Claim for wages through the Coronavirus Job Retention Scheme.

The "What you’ll need section" has been updated to tell employers using the template for 100 or more employees that it may be rejected if the information provided is not given in the right format. 

The form "Download a template if you're claiming for 100 or more employees through the Coronavirus Job Retention Scheme" has also been updated to reflect this.

As a reminder to members, this is what is said about the format of the information provided:  

If you’re putting 100 or more employees on furlough

For claim periods starting on or after 1 July, you can download a template if you’re claiming for 100 or more employees and upload this when you claim.

Using this template will help ensure your claim is processed quickly and successfully. Your template may be rejected if you do not give the information in the right format.

To fill in the template, you must know your employee’s:

  • full name
  • National Insurance number
  • payroll number (optional)
  • furlough start date
  • furlough end date (if known)
  • full amount claimed

If you’re flexibly furloughing any of these employees, you’ll also need to include:

  • the number of usual hours your employee would usually work in the claim period
  • the number of hours your employee has or will work in the claim period
  • you will also need to keep a record of the number of furloughed hours your employee has been furloughed in the claim period

You’ll need to ensure that you:

  • provide only the employee information requested here - if you provide more or less information than required, you may risk delaying your payment and/or be asked to provide the information again
  • submit one line per employee for the whole period
  • do not break up the calculation into multiple periods within the claim
  • do not split data by contract type (for example, those paid weekly and monthly should be claimed for together)
  • upload your file as an .xls, .xlsx, .csv or .ods


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